Sometimes, you may need to write a letter to authorize someone to collect a document on your behalf. This is usually necessary for sensitive documents such as medical records and financial documents. The authorization letter basically acts as an endorsement for the mentioned third party and gives him/her power to act on your behalf by collecting documents and signing in your name.
The format of the letter is formal and the language highly regimented and legalized. The letter should clearly state the name and identity (including address) of the person being granted authority. It should also note to what purpose the authority is being granted for, and why it is being granted. In a business context, it should also include a business seal at the very end.
You can see how to write an authorization letter to collect documents from the example given below.
{Your address}
{Date}
I hereby authorize {Name} to act as my representative and collect {type of document} for me from {source}. You will find a copy of {Name}’s identification enclosed, which you may use to confirm {Name}’s identity when {he | she} arrives to collect {type of document}.
This notice will remain valid until I provide a written notice stating otherwise. You will also find {Name}’s signature below, which you may also use in order to verify {Name}’s identity when {he | she} signs for the document. Thank you in advance for your cooperation in this matter.
Sincerely,
{Your name}
{Name}’s signature:
Enclosed: Identity proof of {Name}
