In many cases, you may require someone else to process documents in your name. This is often used in businesses, where you may not be present to process the documents, or in cases where you may be incapacitated because of injury, sickness, or old age. The letter basically gives the authorized third party authority to use mentioned documents and process them through your authority.
This letter is like most authorization letters. It includes all relevant details about the authorized third party, including his/her full name and contact information. It should note as to what purpose the authorization is being granted for, the reasons for the authorization, and the extent of the authorization. If the authorization is being granted only for a short period, it should also note this time period. The language is simple but legal in tone, and the format is formal, professional.
A sample can be seen below.
{Your company’s address / letterhead}
{Date}
To Whom It May Concern:
I hereby authorize {Name} to act as my personal representative during {dates or relevant event} and process {type of business documents} for me in my absence. Please respect {Name}’ authority as you would my own. {Provide further instructions here which are specific to the situation and the documents in question}.
Thank you in advance for your cooperation. This notice is valid until I provide written notice stating otherwise. If you have any questions, please do not hesitate to call me at {phone number} at any point and I will attend to them.
Sincerely,
{Letter writer}
