Drafting authorization letters delegating authority to a third party is often required in a number of cases. For instance, you may write an authorization letter to allow a third party to collect your medical records on your behalf, or you may draft such a letter to allow someone else to collect money from your bank account. This is a very important document that gives the letter-holder certain authority over your estate, which may include anything from bank accounts to personal records. As such, great care must be done when drafting a delegation of authority letter. When dealing with sensitive documents such as bank records, you should consult a lawyer about the legal ramifications of issuing a letter of authorization.
A delegation of authority letter essentially delegates authority to a third party, which is then held responsible for all due liabilities. In format, it is strictly formal and follows a very particular, legalized language. It states that the mentioned third party is now an authorized signatory of the letter writer and may conduct actions on the writer’s behalf. When written in a business context, it should clearly note the name of the business, the third party, and a business seal.
A sample of a delegation of authority letter is given below.
{Your address}
{Date}
To Whom It May Concern:
I hereby delegate my authority to {Name} to collect {type of document} on my behalf in my absence. Please deliver the {type of document} to {Name} in my stead and treat {him | her} as my personal representative.
{Name} is fully authorized to fill out any necessary paperwork to collect {document} for me. Enclosed you will find a copy of {Name}’s ID so that you may confirm {his | her} identity. You may also compare {his | her} signature as provided below.
Thank you in advance for your full cooperation.
Sincerely,
{Your name}
{Name}’s signature:
Enclosed: Identity proof of {Name}
