An in-kind donation letter is used by non-profit organizations to request donations in kind, or services from individuals and corporations. While you might need to frame up a proposal to seek donations from a foundation, a letter serves the need better when seeking donation from corporations.
The purpose of an in-kind donation letter is threefold: to verify the antecedents of the organization seeking donations, to list out its range of activities, and to request for donation in kind. The letter, thus, should begin by listing all legal details regarding the non-profit organization. This includes registration number, recognition from state/central governments, etc. Next, the letter should list the organization’s range of activities and highlight past achievements.
Finally, the letter should request donations in-kind from the corporation/individual, and how they will help the non-profit meet its goals. The tone and style, therefore, is very courteous and professional. You can see how to write the letter from the example below.
{Your organization / letterhead}
{Date}
{Recipient’s address}
Dear {Person’s Name},
I am writing to you today on behalf of my organization, {Name of Organization}, which {write what you do here / what your cause is}. It is my hope that you will consider an in-kind donation of {whatever you need}, based on our past relationship and on the common interests of your business and my organization.
If you are able to donate to our cause, we will be {providing you with a gift, etc.}, and you will have the pride of knowing you helped out with our cause.
Thank you in advance for your time and consideration, as well as for any help you may be able to give us.
Sincerely,
{Letter sender}
